Welcome to Hazelwood!
We’re so excited you’re considering our venue for your big day!
Our goal is to give you clarity, confidence, and a helpful picture of what your wedding at Hazelwood could be like.
Hazelwood Weddings FAQs
Is Hazelwood ADA accessible?
Yes, Hazelwood is ADA accessible and accommodates guests with mobility needs. We provide accessible entrances, restrooms, and paved pathways to ensure all of your loved ones can comfortably enjoy your celebration.
If any of your guests have specific accessibility needs, just let us know in advance and we'll happily assist with planning and logistics.
WHAT MAKES HAZELWOOD DIFFERENT
What happens if it rains on our wedding day?
You don’t need to worry about backup tents or last-minute rentals. Hazelwood has covered and indoor options built in, so your day will move forward beautifully regardless of the weather.
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RAIN PLAN / BACKUP SPACE
What makes Hazelwood unique?
Hazelwood combines the beauty of natural light with thoughtful design and seamless flow. Couples love that they don’t have to choose between indoor comfort and outdoor charm because we provide both.
Key features include:
• Light-filled indoor reception space
• Covered patios for ceremonies or cocktail hour (rain or shine)
• Smooth flow from ceremony to cocktail hour to reception
• Flexible layout options
• A warm, modern aesthetic that works with many design styles
We are intentionally designed to reduce stress and decision-fatigue while still allowing your wedding to feel completely custom.
Are there any hidden fees?
No. We believe in 100% transparency. The price you see is the price you pay. We do not charge service fees, gratuity, or setup or cleaning fees.
Accessibility (ADA compliant)
What is your guest capacity?
Hazelwood is perfect for weddings of up to 150 guests seated for a reception (with plenty of room for a spacious dancefloor!).
For smaller weddings, the space still feels warm and full without being overwhelming.
Do you host smaller / micro weddings?
Yes! Hazelwood is versatile and works beautifully for celebrations both large and intimate. During your tour, we’d love to talk through how the space can be styled for your guest count.
Below are answers to the most common questions couples ask before touring.
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VENUE CAPACITY
“They went above and beyond to ensure every detail was just right, making the planning process stress-free and enjoyable. On the day of our wedding, everything ran smoothly thanks to their meticulous attention to detail.”
– Ariana & Michael
READ more about how coordination works here!
After your tour, you’ll receive:
• A customized proposal personalized to your vision
• Available date options
• Next steps for securing your date
• Direct access to us so you can feel comfortable asking any follow up questions
We are always happy to answer additional questions either before, during, or after your visit. We can’t wait to meet you and show you around Hazelwood!
WHAT HAPPENS NEXT?
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What should we think about before the tour?
It helps to come in with:
• A general guest count range
• A season or date range in mind
• A rough all-in budget idea
• Any “non-negotiables” for your day (outdoor ceremony, band, etc.) This allows us to guide you more intentionally through the space.
TOUR PREP
How long is venue access?
Standard rental includes access for setup, your event, and breakdown. Specific timing is based on your selected package. Full-Day weddings include 14 hours of access, and micro weddings include 7-10 hours of venue access. Elopements are custom.
Is there space for getting ready?
Yes, we have two beautiful neutrally-dedicated getting-ready areas available on site.
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TIMING & FLOW
VENDORS & FLEXIBILITY
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Can we choose our own vendors?
Yes! Aside from the required planning partnership with Blake Events and an approved caterer, you are free to choose your florist, DJ/band, photographer, make up artist, etc. We also provide a recommended vendor guide filled with helpful vendor recommendations that are trusted by our venue and our couples.
Do we have to use a specific caterer?
We offer a curated list of 7 trusted, high-quality caterers who are familiar with Hazelwood’s space and standards. This ensures a smooth experience and excellent service on your day.
Is bar service included?
Hazelwood is a “BYOB” venue meaning alcohol may be supplied by the client (or purchased through your caterer or delivery service). Bar service details vary based on your selected package and caterer. We are happy to walk through these options with you during your tour.
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CATERING & BAR
Do you require a coordinator?
Yes! Once you book your venue, it can suddenly feel like there’s a lot to figure out. That’s why we’ve already thought of that for you! We partner exclusively with Blake Events, so you’re never left wondering what to do next. Pricing is customized so you can pick the level of support that fits your needs best, with a minimum of 90 days of coordination required.
Important to note:
• Hazelwood has dedicated staff who we refer to as “venue representatives” and they function as a host and oversee everything related to the venue
• Blake Events manages your timeline, vendor coordination, set up/tear down, planning support, and event logistics
• The cost of coordination is separate from the venue rental so you can select the Blake Events planning package that best fits your needs. Hazelwood couples receive exclusive discounted rates.
COORDINATION & PLANNING SUPPORT
Where is Hazelwood located?
We are located in Pennsylvania, in a convenient area that is easy for both local and out-of-town guests to access. Specific directions and hotel recommendations can be provided upon request.
Is there on-site parking?
Yes, ample on-site parking is available for you and your guests.
We're planning from out of town, is that a problem?
Not at all! Many of our couples plan from out of state, and we make it easy. We recommend trusted delivery services for anything you need on-site, and we have hotel and travel guides ready to share for the Gettysburg area, a historic, charming town full of things for your guests to enjoy while they’re in town.
